Freight document terms

In order to ensure the safe handover of imported and exported goods, various documents need to be prepared during the entire transportation process. Each of these documents has its own specific purpose and has an interdependent relationship with each other. They not only link the parties of the ship, port and cargo, but also distinguish their respective rights and businesses.

Introduce some major shipping documents according to actual business procedures.

BOOKING NOTE

The consignment note, commonly known as “shipping paper”, is a document that the shipper fills in based on the terms of the trade contract and the letter of credit, and handles the consignment of the goods to the carrier or his agent. The carrier, based on the contents of the consignment note and considering the conditions of the ship’s route, port of call, time of flight and class, deems it appropriate and accepts the consignment.

Shipment ORDER (SHIPPING ORDER)

A loading order is a shipping company that has accepted a shipper’s application for shipping, issued a document to the shipper, and ordered the master to ship the loaded goods. The loading list can be used as a basis for loading, and it is also one of the main documents for the owner to submit customs declaration procedures to the customs. Therefore, the loading list is also called a “close order”. For the shipper, the loading order is Complete proof of cargo consignment. For shipping companies or their agents, loading orders are the instructions for informing shippers of the acceptance of the shipment.

Receipts (MATES RECEIPT)

The goods receipt, also known as the chief receipt, is the receipt of the goods received by the ship and the evidence that the goods have been loaded on the ship. The chief officer of the ship signed the first officer's receipt after checking the date, number, and class space of the tally officer's endorsement on the tally slip and checking it with the bill of lading. The shipper exchanges the principal's receipt signed by the first officer and exchanges the bill of lading on board the ship to the carrier or his agent.

Since the main items of the above three documents are basically the same, the practice of some of the major ports in China is to combine the consignment note, loading slip, goods receipt, freight invoice, etc., into a single document with up to 9 bonds. The role of each joint is as follows: The first joint is reserved by the booking party and used to control the shipping documents. The second and the third are the freight notification joints, one of which is retained, and the other one is collected by the one-way shipper. After the fourth cargo manifest has been stamped with the release stamp by the customs, the ship can receive the goods and ship it. The Fifth Joint Receipts and the Sixth Joint are reserved by the cabin crew. The seventh and eighth joints are for ordering. The Ninth Alliance is the application for paying the export cargo port fee. After the shipment of the goods is completed, the port area will charge the shipper for the miscellaneous fees.

A bill of lading (BILL OF LADING) is a document of title to the goods. The holder of the bill of lading may use it to withdraw the goods, and may also use it to make a bank deposit. It may also be transferred before the goods carrier arrives at the port of destination for delivery.

LODING LIST

The loading list is a summary list of the loading lists prepared by the carrier based on the loading list, leaving the entire ship to be loaded according to the port of destination and the nature of the goods, and sorted by the voyage and port order. The contents include the loading order number. , goods name, number of pieces, packaging form, gross weight, estimated size and specification of special goods and instructions for shipment or notes. The loading list is the main basis for the preparation of the loading plan by the ship's chief deputy. It is also used by the on-site tally personnel to carry out tally, and the port of Hong Kong arranges the transfer of the goods, access to the depot, and the business documents for the carrier to grasp the situation.

MANIFEST

The manifest is a summary list of goods carried by all ships according to the cargo port. It is compiled by the shipping company based on the goods receipt or bill of lading after the goods have been shipped. Its main contents include the details of the goods, loading and unloading port, bill of lading number, name of ship, name of shipper and consignee, tag number, etc. This certificate is used as a certificate for the ship to carry the listed goods.

CARGO PLAN

The cargo stowage map is a compartment chart prepared according to the actual loading condition of the cargo. It is the reference material for the ship’s cargo transportation, storage, and unloading operations. It is also the document for loading and unloading cargoes, arranging berths, and loading cargo into the cabin.

Delivery Order (DELIVERY ORDER)

A bill of lading is a certificate that the consignee can obtain from the carrier or its agent with the original bill of lading or a copy of the bill of lading, along with a valid guarantee, for the withdrawal of goods from the port handling department.

Attached: Bill of Lading Type Liner Bill of Lading LINER B/L Liner is a vessel that engages in the continuous transportation of goods between the specified ports on a certain route according to the published timetable. The liner can be divided into two types: regular and irregular.

Wrap-up bill of lading PARCLE RECEIPT or NON-NEGOTIABLE RECEIPT is suitable for small quantities of goods, baggage or samples.

And bills of lading OMNIBUS B / L or COMBINED B / L different batches of goods combined on a bill of lading, or different batches of the same liquid cargo loaded in a tank, issued several bills of lading, the former called and bill of lading, The latter is called assembling a bill of lading.

The bearer bill of lading BLANK B/L or OPEN B/L does not contain any consignee or ORDER words in the bill of lading, ie any holder of the bill of lading has the right to pick up the goods.

Do not clean bill of lading FOUL

When the B/L goods are shipped, their packaging and surface condition appear to be incomplete, etc. The vessel may endorse the bill, which means that the bill of lading is unclean.

Deck bill of lading or deck bill of lading ON DECK B/L means the bill of lading loaded on the ship's open deck and marked with the words "Deck on board".

The resigned bill of lading ANTE-DATED B/L The carrier, at the shipper’s request, after the shipment of the goods, the bill of lading was issued prior to the actual date of completion of the bill of lading.

Multimodal transport bill of lading MT B/L refers to the bill of lading that is used for the entire carriage by the joint transport of two or more modes of transport by sea, inland river, railway, highway, and aviation.

Separate bill of lading SAPARATE B/L A batch of goods, that is, goods of the same loading order, can be divided into 2 sets or more of bills of lading according to the requirements of the shipper.

Overdue bill of lading STALE B/L The date of export settlement by the exporter to the bank is too long for the date of shipment to be able to reach the bill of destination of the consignee of the port of destination before the ship arrives at the destination. The bank generally does not accept such bills of lading. .

Bill of lading HOUSE B/L Bill of lading issued by the freight forwarder. Cargo bills of lading are often issued when goods are shipped from inland and transported inland. This type of bill of lading is technically and strictly legally meaningless and lacks the effectiveness of the bill of lading.

Named bill of lading STRAIGHT B/L Only the bill of lading named on the bill of lading can pick up the bill of lading and is generally not circulated.

Exchange Bill of Lading SWITCH B/L After the bill of lading has been issued by the port of origin, a set of bills of lading will be reissued at the port of Midway as a midway or transfer station for the shipment.

Transit bill of lading or transshipment bill of lading THROUGH B/L refers to the bill of lading that the carrier was able to transship and ship to the port of destination midway through the port of loading.

When the CLEAN B/L shipment was cleaned, the surface condition was good. The carrier issued the bill of lading without any damage to the goods, poor packaging, or other endorsements that prevented the settlement of the foreign exchange.

Receiving Shipment Bill of Lading or Shipment Bill of Lading RECEIVED FOR SHIPPING B/L A bill of lading issued by the carrier when it has received the goods but has not yet been shipped.

Shipment Bill of Lading SHIPPED OR BOARD B/L means the bill of lading issued by the carrier to the shipper.

ADVANCED B/L due to the stipulation of the L/C that the shipment period and settlement period have expired and the goods have failed to be loaded on board for any reason, but they have been under the control of the carrier or have begun loading. The shipper issues a letter of guarantee requesting the carrier. Pre-lending bills of lading.

Direct bill of lading DIRECT B/L refers to the bill of lading issued after the goods have been loaded from the port of loading and will not be shipped directly to the port of discharge without being changed by ship.

Indicates that the bill of lading ORDER B/L usually has an unlisted indication (only ORDER written), a column name indication (ORDER OF SHIPPER or ORDER OF CONSIGNEE**COMPANY; ORDER OF** BANK). Such a bill of lading can be transferred after the endorser has approved the instructions.

Charter party bill of lading CHARTER PARTY B/L generally refers to the use of a charter party to carry all the goods of the charterer, the owner’s bill of lading to the charterer, or not all the goods of the charterer, but the owner or charterer. The bill of lading issued.

The lowest freight bill of lading or minimum bill of lading MINMUM B/L The freight has not arrived at the minimum amount of this provision, but is calculated according to the minimum freight required.